The SCUP Board of Directors finalized a proposed governance structure at its meeting on July 7, 2012. Members voted to approve these governance changes when they passed SCUP's new bylaws in October 2012.
Here are some of the most frequently asked questions about the new governance structure. Please click on the triangle to the left of the question to open the answer.
|Old Governance Structure||New Governance Structure|
|SCUP had a board of directors and an executive director as chief executive officer.||SCUP has a board of directors, a national council [renamed the SCUP Council], and a staff president as chief executive officer rather than an executive director.|
|The president-elect, secretary/treasurer, regional representatives, and at-large board members were elected by members.
The chairs of the academy council, membership committee, and professional development committee were nominated by their respective committees and approved by the board.
The board of directors consisted of:
There were 17 members of the board of directors, including the executive director as an ex officio, non-voting member.
|Members vote to ratify a slate of candidates by electronically casting a vote of approval. Members can vote down the slate of candidates if they do not support the recommendation.
Candidates for the board are nominated by members, vetted by members of the board’s governance and leadership committee, and recommended by the committee based on published qualifications, the current composition of the board, and the board’s strategic focus. The governance committee recommends a single slate of candidates to the SCUP Council, then to the board, and, once vetted, the members vote on the slate.
There is now seven to nine members serving on the board of directors, including a chair, vice chair, secretary/treasurer, one former regional representative, the staff president (ex officio, non-voting) and two to four at-large directors.
The board of directors is headed by a chair and vice chair selected by the board from among its members.
|The president, president-elect, and the immediate past president served for one year in each position. All other members of the board of directors served single, three-year terms of service.||All members of the board of directors serve three-year terms with a maximum of two consecutive terms.
The chair and vice chair selected by the board from among its members serve one-year terms in those roles, with a maximum of two consecutive terms.
|Members voted for their regional representative from a slate of multiple candidates.||No change. Members still vote for their regional representative from a slate of multiple candidates.|
|The board approved the chairs of the academy council, the membership committee, and the professional development committee to serve on the board, as recommended by the respective committees.||
The chairs of these councils and committees serve on the SCUP Council as position-designated members.
The board continues to approve the chairs of the councils and committees as recommended by the respective committees.
|The board of directors was led by a volunteer president.||
The board of directors is led by the chair of the board.
The staff president (instead of the executive director) is chief executive officer of SCUP.
|SCUP's executive director had expertise in association management.||Does not change.|
|Regional representatives, committee chairs, the academy council chair, and the at-large directors served on the board.||These positions serve on the SCUP Council, which will integrate and enhance the collective work of the regions, committees, academies, task forces, and leadership teams responsible for the delivery of programs and member value.
All eight planning academy conveners and associate conveners serve on the council, as well as the chairs of the membership and professional development committees, the staff president, and members of the staff leadership team. The number of at-large positions could expand if expertise is needed.
|A finance and audit committee served as a committee of the board. The nominating committee was a separate standing committee of the society chaired by the immediate past president.||The board have two standing committees reporting to it:
As a result of these changes, SCUP will be a stronger, more flexible organization with great events and professional development opportunities and that will attract a wider audience from areas of campus that represent all four of the society’s planning academies, which translates into a better and broader planning experience for all of our members.
You will still vote for candidates for the board of directors and for your regional chair.
You will still be able to volunteer to serve on the SCUP Council, one of the four planning academies, one of the standing committees, or other supporting volunteer groups and positions.
For many good reasons:
SCUP was not organized effectively to achieve its vision of being the premier organization for the advancement of integrated planning in higher education.
SCUP essentially had the same governance process as when it was founded nearly 50 years ago. Governance best practices have evolved significantly in the past 10-15 years.
The planning environment in higher education has changed significantly over the past 50 years. Sharpening its strategic focus is essential for SCUP to keep pace with the monumental changes brought on by evolving technology, demographics, and funding.
The society has never comprehensively evaluated its governance structure and process, though it has periodically reviewed and tweaked board composition and roles.
There is a limited pool of available candidates for time-intensive volunteer leadership and governance roles.
Governance experience/expertise has not been a major factor in considering potential board nominees.
SCUP has not rigorously trained its board members in governance best practices, nor has it rigorously assessed board and director effectiveness.
Current board discussions generally focus on operational issues rather than mission fulfillment and organizational strategy.
Our immediate past president in 2012 was Tom Longin, who had the skill set to accomplish this monumental task. Longin was (and still is) a senior consultant for the Association of Governing Boards of Universities and Colleges (AGB) with expertise in restructuring governing boards in higher education.
Second, as SCUP prepares to celebrate its 50th anniversary in 2015, we felt it was a good time to introduce change in order to ensure that the society will continue to thrive in its next 50 years. Professional associations everywhere are being challenged to demonstrate their value to new generations who may not share the same interests as association-joining "baby boomers." Now is the time for SCUP to position itself with a board of directors that is strategic in focus, and to keep the energy and enthusiasm of our volunteers alive and well in a national council.
The work began with an October 2011 board retreat on governance facilitated by an external governance consultant. The board was asked, “Is SCUP achieving its vision of being the premier organization for the advancement of integrated planning in higher education?” and “Is SCUP’s board and governance structure organized effectively to carry out that work?” The board agreed that SCUP had made progress in achieving its vision but much work remained to be done. A task force was formed and provided the board with initial recommendations in April 2012. A second governance consultant was hired to critique the recommendations. The board approved the final proposal at its July 7, 2012 meeting.
Yes, members now elect new members to the society’s board of directors annually by voting on a single slate of candidates. The board’s governance and leadership committee, on an ongoing basis, is responsible for identifying, attracting, and cultivating the best possible future SCUP leaders based on their qualifications and professional expertise. The board is striving for balance that mirrors SCUP’s values and its vision of integrated planning. New board candidates will represent academic and strategic planning, finance and budgeting, development, institutional research, and technology, in addition to facilities and master planning.
Members can vote down the single slate or submit and vote for write-in candidates, but we are confident that these actions won’t be necessary. We believe that pulling together strategic minds from across the academy and from firms that serve the academy will truly represent the diversity of SCUP membership, attract new members from underrepresented non-facilities areas, and result in higher member satisfaction and retention.
The board of directors sought to address the overrepresentation of particular disciplines or types of institutions among candidates that resulted from an election process that was not focused on strategic leadership and effective governance. Under the old nominating system, SCUP was not assured of achieving a diverse balance of candidates. The proposed changes will decrease the randomness of the process and help ensure that an “old boys network” doesn’t develop.
The SCUP Council consists of the five regional chairs, all of whom will continue to chair their regional councils; the chairs of the membership and professional development committees; the conveners and associate conveners of all four planning academies; the SCUP staff president; members of the staff leadership team; and additional (at large) volunteer leaders as needed.
The board reviews the SCUP Council roster annually to ratify the roster of volunteer leaders and assess whether additional members are needed to ensure a robust, diverse, and qualified council. The council meets at least two times per year. The SCUP president provides the primary point of coordination between the board of directors and the SCUP Council.
Jolene will retire from her appointment as full-time executive director. At that time, her position as executive director will be permanently retired.
A presidential search committee was formed and hired Korn Ferry to assist in the search. A staff president, Mike Moss, was hired and started working on October 1, 2014.
Staff positions are not expected to be affected by this change, although the new president has the option to choose to modify the organizational chart.
The one-time and ongoing expenses for implementation have been assessed and included in the annual budget. Most of the additional expenses to the organization will be in the salary differential for the SCUP president as chief executive officer.